IFPUG Annual Meeting Notice and Call for Board of Directors Nominations

July 14, 2022 Recent News

ALL IFPUG MEMBERS:

First, I want to announce our Annual Meeting will occur on October 24, 2022. We will be providing additional information on how to attend the meeting virtually in a future announcement.

As the Chair of the 2022 IFPUG Nominating Committee, I ask each of you to consider nominating a qualified member to serve on the IFPUG Board of Directors. We are seeking six (6) exceptional candidates for three (3) Board of Directors openings. Terms will commence November 1, 2022.

Submit your nomination of candidates for the IFPUG Board of Directors to by completing the online nominations form no later than August 14, 2022. To submit a nomination, both you and the candidate must be current IFPUG members according to Article XVI – Miscellaneous – of the Bylaws, so please clearly indicate your name and contact information together with the nominee’s name and contact information. 

When providing a nomination, please first ensure that you have received the permission of the candidate. All nominees must meet the eligibility requirements specified in the IFPUG Bylaws (see below).  The Nominating Committee will review all nominations received and will formulate an election slate no later than September 12, 2022. A summary of the election key dates follows.

New: Recommendation from Nomination Committee and IFPUG Board:

  • That any President or Past President should not run for Board again. A current Board member will not be removed from the Board if they previously served as President and Past President, but he/she will not be recommended to run for the Board again.
  • To limit Board members to three terms. The Vice President, President and Past President may exceed three terms while in office. A current Board member will not be removed from the Board if they already have have exceeded the proposed term limit, but he/she will not be recommended to run for the Board again.

 

IFPUG Board Election Schedule

Date Action
July 14 Call for nominations mailed by IFPUG Office 
August 14 Nominations due to IFPUG Office 
September 12    Ballots e-mailed to membership (paper ballot available upon request)
October 7 Ballots and selections due to IFPUG Office by close of business (6 PM, US Eastern Daylight Time).  Ballots may only be cast by (then) current voting members.
October 24 Election results will be presented at the Annual Meeting.

 

IFPUG Bylaws

The IFPUG Bylaws state that a call for nominations form for the IFPUG Board shall be mailed to IFPUG members at least ninety (90) days prior to the Annual Meeting. The nomination form must be completed and received at the IFPUG Office via postal mail, fax, or email at least sixty (60) days prior to the Annual Meeting.  Persons wishing to serve on the IFPUG Board must meet the eligibility requirements as set forth in Addendum A of the Bylaws which, specifies the IFPUG Nomination Requirements:

All nominees for positions on the IFPUG Board of Directors shall meet all of the following requirements:

  1. Must be nominated by a current IFPUG member. 
  2. Must be one of the following: 
  • a current IFPUG individual member, 
  • an employee of a current IFPUG corporate member, 
  • an IFPUG voting contact of an Affiliate I, 
  • a current IFPUG individual or corporate member who is also a member of an Affiliate II, or 
  • a current IFPUG individual or corporate member who is also a member of an Affiliate Chapter; 
  1. Must have served in one of the following volunteer capacities for a period of at least one year out of the past three: 
    1. Established IFPUG Committee,
    2. IFPUG Task Force,
    3. IFPUG Board of Directors, or
    4. Board of Directors appointed assignment;

 (Note this ensures Board members will have knowledge of committee operations.)

  1. Because the operational language of IFPUG is English, nominees must be functionally literate in English. 
  2. Must be ready, willing and able to commit to the travel and leadership responsibilities of serving on the Board, including attendance at Board meetings, and Board conference calls. 
  3. Must be able to commit to the timely completion of assignments as a part of the IFPUG Board, and fully endorse and adhere to IFPUG’s committee guidelines as a member of the Board. 
  4. Must be committed to the mission and goals of IFPUG and willing to endorse the latest release of the IFPUG CPM as the preferred method of functional sizing. 
  5. Must sign an affirmation of IFPUG’s charter and By-Laws, and copyright agreement. 

These requirements apply to all write-in candidates, nominations sent to the Nominating Committee, or Nominating Committee recommended candidates running for the IFPUG Board.

For informational purposes the Nominating Committee wants to share a clarification to the options for campaigning for the Board of Directors.

 

Campaigning Options

The following options will be supported by IFPUG: 

1. Standard picture and short bio (150 words) will be placed on the IFPUG web page (election page) in random order linked to a section where a free form biography can be included. Random placement of the short bio will help ensure all candidates get exposure and that names earlier in the alphabet do not have an unfair advantage. 

2. A ballot will include the standard picture and short bio.

3. Augmented Bio for the web, no limit. These larger biographies will be linked to from the short bio, but will also be in alphabetical order in case they are accessed outside of the embedded links. Each candidate may have one additional augmented bio posted on the website in a language of their choice.

4. Create a separate Bulletin Board area for the candidates to interact with voters (uncivil interactions will be taken down and possibly banned from the Bulletin Board).

Candidates are not required to utilize any of these options. IFPUG will not provide mailing lists to any candidate(s).  Each candidate can and should leverage their networks and/or use their own email or contact list. 

Other tactics, outside IFPUG’s sphere of influence unless they violate IFPUG’s ethics statements or the law of the localities they are performed in, are allowed but not supported with IFPUG resources.

IFPUG will post the following disclaimer on the IFPUG website. 

“IFPUG endeavors to accurately post all candidates bio data without editing or comment. If there are errors we will correct them as soon as possible after we are notified. Errors in the data, unless malicious, will not be considered as grounds to change the election rules or results.”

Sincerely,

Christine Green
IFPUG Nominating Committee Chair & IFPUG Immediate Past President

Nominating Committee Members:
Roopali Thapar, IFPUG Vice President
Charley Tichenor, IFPUG Member At-Large

You can complete your nomination here: Nomination Submission Form